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Best Scheduling Apps to Book Sales Meetings

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Best Scheduling Apps to Book Sales Meetings

Does scheduling appointments feel like a full-time job for you? Well, you’re not alone. 

The good news is there are lots of scheduling apps that can help you automate the scheduling process, save time and maximize productivity. However, despite sharing lots of core similarities, these apps tend to differ when it comes to extra features, ease of use, and pricing.

In this guide, we’ll help you choose the best scheduling app for your needs. So let’s get started right away!

What Are the Best Appointment Scheduling Apps for 2022?

Calendly, Zoho, Acuity, and Square are some of the best scheduling apps that can help you maintain a simple scheduling process with leads and clients. Each scheduling app may appeal to different business owners depending on the nature of their businesses and how they deal with clients.

1. Calendly


Calendly is one of the most popular appointment scheduling apps out there. It lets you create unlimited appointments and surveys, as well as configure automatic event notifications. You can either access Calendly on the web or use the official iOS or Android mobile app.

The interface of this scheduling app is pretty straightforward, even for people with a limited technical background. You can also speed up your workflow with the included email templates.


  • Booking restrictions: The Calendly scheduling app allows you to set when invitees can book appointments, so you get more time to prepare for your meetings. Even if you have an available slot, the invitee would only be able to book it at least a few hours in advance or whatever duration you specify.

  • User-friendly interface: The drop-down menus are easy to access, and the prompts tell you exactly what you need to do next when scheduling appointments.

  • Integrations: The Calendly scheduling app integrates with all major virtual collaboration tools, including Slack, Google Meet, GoToMeeting, Webex, Zoom conferencing, and Microsoft Teams.


Calendly’s pricing structure consists of 5 tiers: Free, Essentials ($8 per user/month), Professional ($12 per user/month), Teams ($16 per user/month), and Enterprise (quota-based). 

The free plan offers basic functionalities, but it’s limited in terms of features and the number of calendar connections per person. As you move up with the tiers, you get more calendar connections per person and features like booking link customization, customizable email notifications, metrics, and automated follow-up emails.

Bottom Line

Calendly is an excellent appointment scheduling software for small business owners or freelancers that constantly deal with prospects or clients regardless of their technical skills. You can try out the free plan, and if you find the tool actually helpful for your use case, you may consider upgrading to any of the premium plans to enjoy more features. 

2. Zoho Bookings


If you already use any of Zoho’s apps, you’re probably already familiar with its appointment scheduling app: Zoho Bookings. This app makes scheduling recurring appointments a breeze, but the real benefit is that it integrates quite nicely with other Zoho apps, including Meeting, CRM, Calendar, Assist, Flow, and Sites. There are also mobile apps for iOS and Android devices.


  • Diverse bookings: With Zoho Bookings, you can let your customers or clients book rooms, equipment, and other resources.

  • Flexible: Zoho is a pretty flexible online scheduling app. It offers planned breaks, built-in buffer times, a custom cancellation policy, and special hours. 

  • Branding: The Zoho scheduling app lets you use your brand colors to maintain brand consistency.

  • Integrations: Zoho integrates with Outlook, GoToMeeting, Zapir, and Mailchimp.

  • Accept payments: With Zoho Bookings, you can schedule appointments and accept payments on a single platform.


The Zoho scheduling app is available in 3 plans: Free Forever, Basic ($6 per user/month or $8 per user/month), and Premium ($9 per user/month or $12 per user/month).

The Free Forever plan can be used by a single user, and you get calendar syncing and email notifications. The Basic plan includes powerful features such as round-robin allocations, brand color palettes, and appointments/staff reports.

As for the Premium plan, you get everything from the Basic plan, in addition to 3 workspaces, online payments, CRM sync, customizable text notification templates, portal sign-up for clients, a custom booking page for hosted domains, and more.

Bottom Line

Zoho Bookings is a suitable scheduling software for business owners who need a way to book things other than appointments. We highly recommend giving the free plan a shot, especially with all the flexibility you get with this scheduling app.

3. Acuity Scheduling


The Acuity appointment scheduling app allows you to book meetings with prospects and clients conveniently. You can think of it as a virtual assistant that handles your appointments and sets your availability for you.

The appointment scheduling tool has a web interface as well as mobile apps for iPhones and Android devices to stay updated with appointment reminders and manage your online booking system.


  • Accept payments: The Acuity scheduling app enables you to process advance payments from clients that schedule appointments.

  • Customized confirmations: Acuity lets you send customized branded confirmations to your clients, as well as appointment reminders and follow-up messages.

  • Integrations: The Acuity scheduling app integrates with Zoom, Google Meet, and GoToMeeting for a streamlined workflow.

  • Appointment packages: The Acuity scheduling app has a native function that makes it easier for you to offer appointment packages to clients.


The Acuity scheduling app offers 3 packages: Emerging ($14/month – 1 user), Growing ($23/month – 6 users), and Powerhouse ($45/month – 36 users). If you opt for annual billing, you can save anywhere from 6% to 10% on each of the plans. 

The Emerging plan includes unlimited bookings, payment processing, and website scheduler embedding. On the other hand, the high-tier plans have all the features of the Emerging plan, in addition to text message reminders, appointment packages, and memberships.

Bottom Line

Acuity is an all-in-one appointment scheduler for business owners. It offers unlimited client self-scheduled appointments, payment processing, gift certificates, packages, and email reminders. Each of the scheduling app plans comes with a 7-day free trial, letting you get a feel of how it works before committing to any of the paid plans.

4. Square Appointments


Square is arguably one of the best free scheduling apps out there. Its functionality isn’t restricted to scheduling meetings; you can rely on it for other business operations, such as accepting payments and managing clients.

The Square scheduling app has a web-based interface, as well as iOS and Android apps for mobile devices. 


  • Recurring appointments: Square enables clients to book recurring appointments if the activity requires weekly or monthly visits.

  • Payment processing: With the Square appointment scheduling app, you can directly accept payments from clients for appointments and SaaS sales, as well as charge no-show and late fees.

  • Google Calendar sync: Square syncs your client appointments with Google Calendar, enabling you to keep all of your personal and non-personal appointments in a single location. 

  • Marketing tools and integrations: The Square appointment scheduling app integrates with Instagram and Google to help you leverage your B2B marketing tactics. You also get a set of handy SEO (Search Engine Optimization) tools.


The Square scheduling app offers 3 plans: Free, Plus ($29 per month/location), and Premium ($69 per month/location). The free plan is ideal for businesses based in a single location, but the Plus or Premium plan would make more sense for businesses in multiple locations. 

The Plus plan offers more features like Google Calendar sync, no-show protection, and multiple staff appointments. As for the premium plan, you also get earned commission reports, custom permissions, and other extra booking software features.

Bottom Line

Whether you run a salon, clinic, spa, or training facility, Square would be the best appointment scheduling software for you, and it won’t cost you a dime. However, you might want to consider opting for the paid Plus plan if you’re planning on expanding your business. 

What Are Scheduling Apps? 

Appointment scheduling apps are tools that make it easier for business owners, talent acquisition officers, and freelancers to schedule meetings and appointments. 

Instead of wasting time discussing availability, rescheduling, and follow-ups, you can simply use any of the available free or paid booking apps to automate most of the redundant scheduling tasks for you.


So these were some of the most promising appointment scheduling apps to try. Ideally, you’d want to choose an appointment scheduling app that’s easy to use, both for you and the clients. The best approach here is to test a few tools and pick the best appointment scheduling app that you and your clients are most comfortable with. 

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